GGC Gojra Google Workspace Education Usage Policy for Teachers, As we continue to utilize Google Workspace for Education, it is essential to establish clear guidelines for email usage to ensure effective communication, maintain productivity, and protect our institution’s reputation. Please find below our Email Usage Policy:
Purpose
To establish guidelines for the responsible use of Google Workspace for Education (formerly G Suite for Education) by teachers, faculty, staff, and administrators at Government Graduate College Gojra (GGC Gojra), and to promote effective communication, maintain productivity, and protect the institution’s reputation.
This policy outlines the acceptable use of email services provided by Government Graduate College Gojra (GGC Gojra) to teachers. Our goal is to promote responsible email practices, safeguard sensitive information, and comply with Google Workspace policies.
Scope
This policy applies to all users of GGC Gojra’s Google Workspace for Education accounts, including faculty, staff, and administrators.
Email Account Ownership
Google Workspace for Education accounts are property of GGC Gojra and are assigned to teachers for official college business. Accounts are subject to monitoring and termination upon departure from the institution.
Email Storage
Each teacher is allocated 100GB of email storage. Additional storage may be requested, but will be subject to approval and may require:
- Justification for the need for additional storage
- Agreement to maintain organized and clean email folders
- Adherence to GGC Gojra’s data retention policy
Acceptable Use
- Use Google Workspace for Education for official college business, academic purposes, and communication with students, colleagues, and staff.
- Keep content professional, respectful, and free from harassment, discrimination, or inappropriate language.
- Use clear, concise subject lines and proper formatting.
- Proofread content for accuracy and spelling before sending.
Unacceptable Use
- Use Google Workspace for Education for personal gain, commercial purposes, or political activities.
- Share sensitive information, such as student data, grades, or personal identifiable information, without proper authorization.
- Send spam, chain emails, or unsolicited messages.
- Use Google Workspace for Education to bully, harass, or intimidate others.
Confidentiality and Data Protection
- Treat Google Workspace for Education content as confidential and sensitive.
- Use Google Workspace security features, such as encryption and two-factor authentication, to protect accounts.
- Report suspicious emails or security incidents to the IT department immediately.
Email Retention and Deletion
- Keep email records in accordance with GGC Gojra’s data retention policy.
- Delete unnecessary emails regularly to maintain a clean inbox.
Monitoring and Enforcement
GGC Gojra reserves the right to monitor Google Workspace for Education usage and enforce this policy. Non-compliance may result in disciplinary action, including account suspension or termination.
Acknowledgement
By using GGC Gojra’s Google Workspace for Education accounts, you acknowledge that you have read, understood, and will comply with this policy. If you have any questions or concerns, please contact the IT department at “support @ggcgojra.ac.pk” (remove space between email, before sending emails) .
Thank you for your cooperation and commitment to responsible email practices.
Best regards,
Government Graduate College Gojra
Dear Professor, please fill-in this Google Form to get your Workspace Account.
https://docs.google.com/forms/d/12yiNdCo1LtBmPzWTwrpNIS2dyjQZC7x6TXYRSvgSnYc/edit?usp=drivesdk